PURCHASING MANAGEMENT

Markit was built with large and complex organisations and purchasing teams in focus. That means among other things that you can easily manage a group of companies with varied set of users in one system, not having to deal with multiple logins or setups by company or country.

Setting up order approval workflows and specific limits on users or user groups also comes as standard. You can make Markit your own by eliminating certain categories of products which your organisation is not supposed to order.

Markit can be seamlessly integrated with your existing e-procurement setup, platforms like Coupa, Ariba or SAP SRM are all supported for punch out and order/invoice processes.

User Rights and Limits

Not all users must be created equal, even if they share the same role – be it Admin, Buyer or Buyer Assistant.

Limits can be set for order size or for the type of products the user can order or view in the catalogue.

In combination with Safe Categories this puts you in control of the who and the what in IT purchasing in your organization. 

Safe Categories 

Manager responsible for IT purchasing can decide to limit certain users from seeing the full product catalogue. This is most useful in a scenario where more standard purchasing transactions are delegated all the way to individual employee level.

Combined with Parametric Search filters the Safe Category tool lets you build all kinds of custom sets: for example, the monitors category could be narrowed down to “show me Lenovo and Samsung monitors 22”-29 in size” and “with built-in USB hub costing no more than 200€".

This gives an extra layer of control which products or brands are purchased in the organization.

Order Workflow

The typical 2-way order confirmation process is built into Markit as standard – user with full rights to order and confirm or just submit orders for confirmation.

More complex structures and workflows are also possible to set up with the help from Markit experts.

Typical scenarios include the employee closest to the immediate need initiating the order process and getting second step approval from the budget holder. 

Punch-out Catalogue Integrations 

Most experts agree that in IT categories, where lists of standard items run into hundreds and close to 50% of SKUs are recycled within 12 months, the best choice for building a procurement catalogue is actually a punch-out to your supplier’s website.

Let us deal with catalogue management, product descriptions, availability, current pricing and the updates on all of the above.

At Markit we have experience with different scenarios and best practices in this field and integrations are ready for Coupa, Ariba, Oracle or any other cXML based system as well as OCI based connectors like SAP SRM. 

Consolidated views 

Admins and also Buyers who are connected to multiple companies - possibly over many countries – can maintain good grip on what and how much has been ordered either on country, company or persons level.

This is done with Consolidated View - a tool you can easily spot in many areas in Markit.

All of the reports on order history or past invoices can also be used for single company at a time or in consolidated view which is bringing together data from all organisations you are connected to.